Do you wish to archive your emails in Outlook? Well, you really should. That’s because it has become the norm for a lot of corporations which employ the Sarbanes-Oxley Act. Just picture that a client calls you up and tells you that they never ordered your service or product. Worse of it is that they don’t want to pay for it. What will you do now?
Well, luckily, you can go back to your old correspondence which you and your client had through email, to show that they approved to that.
Following are easy steps on how you can archive emails. We will also discuss how to retrieve those if you ever want to back to one of them.
Step 1. Snap File, then Import and Export.
Step 2. Hit the Export to a File button.
Step 3. Click on the Personal Folder File (.pst).
Step 4. Choose Filter.
Step 5. Then, you can now search for specific types of criteria, like who you send or receive emails from to, time frames and so much more. That really depends on what you like to archive that you specify here.
Step 6. Enter the file name which you like to use and the location. Then select the option which best fits your needs below. We suggest that it’s always ideal to archive emails on another hard drive or even DVD or CD, just in case your computer malfunctions and you cannot retrieve your data.
Step 7. Finally, you can click Finish.
Step 8. You will have now a duplicate of your old and previous emails, and you can go ahead. You can utilize the Advanced Find Function to remove those emails. Just enter the similar criteria as you employed throughout the archive emails process.
Retrieving Your Files
However, if you prefer to retrieve your old emails, feel free to follow these simple steps below.
Step 1. Choose File – Open – Outlook Data File.
Step 2. Now search the exact file which you archived and choose OK.
Step 3. You will now see that you have a new Mailbox in the All Mail Folders area along with the filename of your archive emails.
You can now check and view all your past emails which you archived.
Archive Emails as Easy as 1, 2 and 3!
Are you looking for a tool that can help you with archiving your emails? Worry no more because Personal Email Archiver is here!
In case you didn’t know yet, Personal Mail Archiver is a wonderful app for saving your email messages. Are you planning to switch to MAC? Perhaps you are considering a new job. What about changing computers? There’s no need to worry!
With this software, you won’t experience a headache with their cloud-based system. There’s no need for those difficult proprietary formats. With Personal Email Archive, you can easily archive emails outside your email system via the app! You can gain peace of mind with PDF copies of your important bookings, receipts, bills, and messages.
Check this app today at https://personal-mail-archiver.com.